5 Things To Know Before Renting Event Lighting Equipment

There's a reason that lighting comes first in the call for "lights, camera, action!" Without proper lighting, any project, event, or presentation has a dim prospect for real success. Lighting isn't just about making everyone and everything visible, it can highlight, spotlight, accentuate and create ambiance. Its versatility and impact on an event space should never be underestimated.

We've been working in lighting rental in Orlando for long enough to put together a quick list for anyone who may be looking to organize the lighting for an upcoming event. Here is our pick of the 5 things you should know before renting lighting equipment.

1. What You Want To Achieve

Before you can start to organize the equipment and ask for help from the helpful and friendly techies at your chosen rental company; you first have to have a fully formed vision in your head of what you want your event to look like. If you can't paint them the broad strokes of the masterpiece they won't know which palette to bring to bring out the details.

2. That It Is A Busy Business

Whilst it may seem like a simple and straightforward part of the event, and easily lost in all the admin, marketing and excitement, lighting and lighting rental is a busy and booming business. We're not saying this to brag but to remind you that you need to have your lighting organized as soon as possible. It should be as early into the process as you can in order to avoid disappointment or not being able to rent the equipment you want/need for your event.

3. The Reputation Of Your Rental Company

It's always a good idea to go into business with people you trust, that's even more true of a rental contract. You don't want to turn all the equipment back in and be charged for a scratch on a lighting stand that was given to you looking like it had already run a destruction derby anyway. We've built a reputation for lighting rental in Orlando and would be happy to provide references and testimonials from companies and customers that attest to that. Ask the same of any rental company you may be looking into.

4. The Venue and Any Special Requirements

It's a very good idea to have your venue locked in as the first part of your event planning, it can impact almost everything else. They may have their own lighting equipment even making rental a little pointless unless you need something specific that they don't have. It's a good idea to talk things through with your venue though, they may have recommendations or companies that they've worked with in the past. In other cases, if you've gone for a special or unique venue they may have weight limitations or specific dos and don'ts.

5. Whose On Set-Up

Unfortunately, mistakes do happen, most damage done to rental equipment or event spaces is in the set-up or take down. Ask your rental company if they provide that service for you, they're experienced and know the equipment much better than you do, it's worth the extra cost for the headache it saves.

Here at American Audio Visual we love talking about event planning. If you have any questions or you're looking into lighting rental in Orlando give us a call or drop us an email today. For more information, click here.

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